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Image of the Holy Spirit on the Stephen Foster triptych at Northampton Cathedral

THE DIOCESE > DIOCESAN DEPARTMENTS > Finance and Property > ~Data Protection
 
Data Protection & the GDPR Minimize
 

Alarm clock with GDPR sticker

A big shake-up in Data Protection law is coming into force on 25th May 2018.

 

This is based on the European "General Data Protection Regulation" (GDPR) which was agreed by the UK in 2016, pre-Referendum, and is only now coming into force - unaffected by Brexit. 


The Regulation applies directly into UK law from that date but there will some modifications in a new Data Protection Act. 


There are massive consequences for all businesses and organisations which process people's personal data, especially those who depend on mass mail-outs for marketing . The aim is to give individuals more control over how their data is used, by compelling organisations to obtain positive consent for such use, and to tighten up considerably on the security and sharing of such data. . 


Churches are among many charities who will have to review their practices, particularly when it comes to censuses, databases, and IT security


There is an excellent Church Times article here about the spiritual dangers of getting too preoccupied about the concept of privacy and data rights. 


The Diocese has appointed Brin Dunsire to be its Data Protection Manager and he has been running a series of eight roadshow sessions around the Diocese - these were notified to all parishes by a letter from the Bishop on 19th April.  


These meetings were primarily intended for

  • Parish Priests (assistant priests and Deacons also very welcome)
  • Parish secretaries and administrators
  • Gift Aid organisers
  • Finance Committee Chairs, and other members if they wish

Brin intends to follow these up by visiting every parish during June and July but these roadshow meetings have saved a huge amount of time as the basic knowledge has been disseminated to many people at once. If a parish has not sent anyone to one of the eight meetings, paper information will be sent in advance of a booked parish meeting, and the priest and key staff will be asked to pre-read it so as to save an hour's basic-knowledge time. 


Schools and Academy trusts are in a different category and should be receiving separate input from their Local Education Authorities. 


   
 
 
Documents and policies Minimize
 

Key documents and policies are available to download as Word documents - just click on the titles.


Presentation slides Part One and Part Two from the Roadshow dates during May ( 2-part PowerPoint, too big to upload as one) 


General Diocesan Privacy Notice


Template for Parish Privacy Notice (insert parish name and logo, and attend to the points in red text)


Diocesan Data Protection Policy  (v.2.2 - slightly amended 8th May)


Diocesan IT Security, Acceptable-use and Passwords policy


"Bring-your-own-device" policy  (use of your own computer or smartphone)


Short privacy and consent clauses for parish documents


A Records Retention and Disposal policy is in course of preparation



These may be adapted for parish use, by replacing the titles, graphic etc, and you may change the font and numbering scheme, but if any significant changes to wording are desired, please check them with Brin Dunsire first. 



   
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